About us
We are the Birmingham Organising Committee for the 2022 Commonwealth Games Limited ("Birmingham 2022", "we", "us", or "our"). Below is set out the relevant information about what we will do with the personal data which you pass to us in connection with our Our Voice Competition initiative. For further information please see our website privacy notice at https://www.birmingham2022.com/privacy-notice/.
Who does this supplementary privacy notice apply to?
This supplementary privacy notice applies to all those participating in the Our Voice Competition, including:
- Youth workers
- Teachers
- Schoolchildren
- Young people.
What information do we collect and why do we need it?
The information about you which we collect in connection with the Our Voice Competition is:
If you are an adult
- Your first name
- Your surname
- Your Email address
- Your Telephone number
- Your school or youth group name
- Your school or youth group address
- Your school or youth group postcode
- Age ranges of young people
- How many entries you are submitting
- How many young people are involved in the competition
- How many audio recordings are you submitting
- Your Our Voice Competition entry (if you decide to include any information about yourself in this)
- How you heard about the Our Voice Competition.
If you are a pupil/young person
- Your first name
- Your age
- Your Our Voice Competition entry (if you decide to include any information about yourself in this).
We need to gather this data about you to administer and deliver the Our Voice Competition, including sending relevant communications to participants.
Who will have access to your personal information?
We will share your personal data with Everfi (our supplier of rewards fulfilment services) and our online form building and form submission management service supplier Zoho.
How is processing your information lawful?
The OC’s lawful basis for processing your information is that it is necessary for the performance of a task in the public interest, namely the Our Voice Competition.
How we protect your personal data
Please see our website privacy notice at https://www.birmingham2022.com/privacy-notice/.
How long do we keep your personal data?
We will retain your details on our systems until 1 December 2022.
Your data protection rights
Please see our website privacy notice at https://www.birmingham2022.com/privacy-notice/.
How to contact us
Please see our website privacy notice at https://www.birmingham2022.com/privacy-notice/.
Changes to this privacy notice
We regularly review and, where necessary, update our privacy information. If we plan to use personal information for a new purpose, we update our privacy information and will communicate the changes via an update to this supplementary privacy notice and/or to our website privacy notice. Please check our website occasionally to ensure you are aware of the most recent version of our website privacy notice. This supplementary privacy notice is version 1 and is effective from May 2022.
